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Code of Conduct for Events

Adopted December 12, 2018

The Association of Biomolecular Resource Facilities (ABRF) is committed to ensuring a safe and welcoming environment for all participants at all ABRF events.

We expect all participants at ABRF meetings to abide by this Code of Conduct in all venues throughout ABRF meetings, including ancillary events and social gatherings, whether they are official and unofficial.

  • Exercising consideration and respect in your speech and actions
  • Refraining from demeaning, discriminatory, harassing behavior and speech
  • Being mindful of your surroundings and of your fellow participants
  • Alerting ABRF leaders if you notice a dangerous situation, someone in distress, or violations of this Code of Conduct, even if they seem inconsequential.

If you feel you are being subjected to, or notice that someone else is being subjected to, behavior that violates this code of conduct, complete the online incident report form as soon as possible.

All reports will be kept confidential.

Unacceptable Behaviors

Unacceptable behaviors include, but are not limited to:

  • Intimidating, harassing, abusive, discriminatory, derogatory or demeaning speech or actions by any participant and at all related events
  • Harmful or prejudicial verbal or written comments or visual images related to gender, sexual orientation, race, religion, disability, or other personal characteristics
  • Inappropriate use of nudity and/or sexual images in public spaces (including presentation slides)
  • Deliberate intimidation, stalking, or following
  • Harassing photography
  • Photographing slides of oral presentations and posters without permission
  • Recording of scientific and other sessions without permission
  • Violating the rules and regulations of the conference hotel
  • Sustained disruption of scientific sessions or other events
  • Unwelcome and uninvited attention or contact
  • Physical assault (including unwelcome touch or groping)
  • Real or implied threat of physical harm
  • Real or implied threat of professional or financial damage or harm

What To Do If You Witness or Experience Conduct That Violates the Code

If you feel threatened or witness someone being threatened, please contact venue staff/security or call 911 immediately. ABRF staff is available to assist participants in contacting hotel/university security or local law enforcement, and otherwise assist those experiencing harassment, to enable them to feel safe for the duration of the meeting. We value your attendance and want to make your experience as productive and professionally inspiring as possible.

Need to file a complaint? Please complete the ABRF Code of Conduct Incident Form. A copy of the incident form will be provided to the respondent for an opportunity to reply.

If possible, provide the following information, preferably in writing:

  • Identifying information (name, badge number, appearance) of the participant doing the harassing;
  • The behavior that was in violation;
  • The approximate time of the behavior (if different than the time the report was made)
  • The circumstances surrounding the incident
  • Other people involved in or witnessing the incident

All complaints will be treated seriously and responded to promptly.

We Respect Your Confidentiality

The rights and privacy of those involved, including the rights of those who are being investigated, are protected. Keep in mind that if you report a concern, your identity will only be revealed if it is absolutely necessary and only to those who have a clear need to know so they can completely address and resolve the incident you reported.

You Don’t Have to Give Your Name

If you decide to report a concern anonymously, please be sure to provide as many details as possible. To facilitate as complete an investigation as possible with an anonymous report, we need to know who, what, when, where, why, and how, as outlined above.

You May Receive Updates

After you file a report, you may receive periodic updates from the ABRF Executive Director. Keep in mind, however, that you may not see any obvious signs that your complaint is being reviewed or investigated. In fact, because of our commitment to confidential and fair investigations, you might never know all that was done to investigate or what corrective actions were taken. You are free to contact the ABRF Executive Director at any time for an update.

Consequences of Unacceptable Behavior

Unacceptable behavior from any attendee, sponsor, venue staff, or vendor will not be tolerated. Anyone asked to stop unacceptable behavior is expected to comply immediately.

If a participant engages in unacceptable behavior, ABRF staff may remove said participant from the meeting, without refund, and/or said participant may be banned from future ABRF events. Egregious violations will result in more severe sanctions, including the possibility of reporting to local law enforcement.

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